It's easy, just fill out the registration form on-line. Please remember to include your email address as this is the easiest way for us to send out reminders.
If you wish to be a judge at the CYSF, you must:
Space permitting, all people are accepted as judges unless you are contacted otherwise. You should get an e-mail confirming your registration immediately after registering.
Elementary projects are done by students in grades five and six. Most of these students have competed at a school fair and have won their place to attend the Calgary Youth Science Fair. Secondary projects are from students in grades seven to twelve and have projects that are generally more advanced than those in elementary.
We like to recommend you start at the elementary level for at least one year. Elementary projects are generally not as involved as those at the secondary level and don't require in depth knowledge of a subject. Judges at the secondary level must have adequate knowledge of a subject so that they can ask more complex questions about project results.
Please note this schedule may be revised7:15 am
Judges arrive at the fair at the Olympic Oval and make their way downstairs to the judges area
Please bring clipboard, pencil and pen
Take your name tag and meet your team
A continental breakfast is provided
Each team has an envelope that contains forms, labels, and schedule. The team should go through the envelope to make sure they have all forms and labels.7:30 am
Elementary and Secondary committee address judges and go over a few last minute details and give thanks to all the volunteers and sponsors
Judges move to the project area and introduce yourselves to the students you will be judging and let them know what time each of you will be back to judge them. Please remember to introduce yourself to students as a group
You will judge each project separately (usually about four projects)
You will have around 30 minutes per project to talk to the students and fill the form10:45 am
Meet team back at your judging table
You and your team will compare notes, rank projects and discuss and assign final marks
Fill out Judging Team Mark Summary form, this does not need to be an average mark but a mark that all team members feel the student deserves
The scores need to be handed in by 11:15 am (no comments, just scores) so the list of projects that should be second round judged can be made.11:15 am
Prepare one written comment sheet for each student (please make two identical comment sheet if there are two students)
Please remember to complete the lines for Entry No. and Location No. on the forms12:00 noon
First Round / Medal Round ends
At this time, use the envelope to hand in all forms:
- Comment sheets
- Tally sheets (evaluation forms)
- Spare forms
No, you don't need to attend the Judging Seminar, and you can still judge if you don't attend. We strongly encourage all new judges attend as you go over how to judge a project and what to do if you have a problem project. You will have received a link to the judging handbook in your confirmation email. If you are not attending, and have never judged, we strongly recommend that you read the handbook.
No, you don't need to attend the Preview night. The Preview night gives the judges a chance to look at all the project when there are no students and to have one last chance to mock judge a project.
Please contact us to let us know of your interest in judging for future years and we will add you to our data base.
We can't accommodate requests to judge with your friends or colleagues. When we build the judging teams, we like to put experienced judges with less experienced or new judges. This gives us more consistent results and allows new judges to learn from past experience of the other judges.
Come to the fair on Saturday. Medals are handed out starting at about 11am, and the awards ceremony starts at noon. Also, major award winners will be posted on our website after the fair is over.
Check out our Get Involved page.
In the past there have been over 900 students (600 projects) that have participated in the fair each year. Check back for statistics on previous fairs.
Check out our list of Last Year's Award Winners
You can still judge as there are many students at the fair. We recommend that you sign up for the other level from where your child is participating (e.g. if your child is in elementary, please sign up for secondary). Please indicate in the comments section of your registration what grade your participating child is in.
You should have received a link to the judging handbook in your confirmation email. You can contact us at firstname.lastname@example.org and we will send you a link to the electronic version.
Judging for the fair will be held on Friday April 13th from 7:15am to 3:30pm, at the Olympic Oval. We like judges to arrive between 7:00 and 7:15 am. Medal round judges are only required to stay until noon.
Public viewing is on Saturday, April 14th from 9:00am - 12:00pm with the awards ceremony starting at 12:00pm
You can choose from the following two judging seminars:
The Judges' Preview night will be held on Thursday, April 12th from 5:00 - 8:00pm at the Olympic Oval.
A parking voucher for Lot 10 will be emailed out prior to fair day.
Click here see who our sponsors are.
Click to our Support section for more information.
Please contact us as soon as possible to let us know you can't attend the fair. Our teams are made up just prior to the fair so as long as you give us sufficient warning it does not cause any major problems. If you had every intention of coming but for some unforeseen reason have to cancel the morning of fair day you must call the number given to you in prior mailings.